MAPF Privacy Policy

Last updated: 19/01/2026

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Medical Aid for Poland Fund respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect personal information when you use our website.

Personal data means any information that can identify you directly or indirectly. We process personal data with care, transparency, and respect. This Privacy Policy may be updated from time to time. Please review it periodically.

 

1. Who we are

Medical Aid for Poland Fund (MAPF) is a UK registered charity providing humanitarian and medical assistance to people in need in Poland and beyond.

Website: https://mapf.org.uk

 

Contact details:
Office and general enquiries: medaidpoland@yahoo.com
Website and social media support: mapf.website@gmail.com

MAPF is the data controller under UK GDPR.

 

2. How we collect personal data

We collect personal data when you:

• visit or browse our website

• contact us by email or contact forms

• make a donation

• create a member account

• log in using third party services such as Google or Facebook

• post comments or interact with website features

• subscribe to communications or updates

We also collect technical data automatically through cookies and similar technologies.

 

3. Types of data we collect

a. Personal data provided by you

This may include:

• first name or display name

• surname

• email address

• account profile information

• messages or enquiries you send us

• comments posted on the website

• donation related information processed by third party payment providers

b. Membership and login data

If you sign up or log in using Google, Facebook, or similar providers, we may receive:

• your first name

• your email address

• your profile image if provided

• a unique user identifier

We do not receive or store passwords for third party accounts.

c. Technical data

This may include:

• IP address

• browser type and version

• device type and operating system

• pages visited and interactions

• date, time, and duration of visits

• referral source

 

4. Member profiles and visibility of information

Registered members may have public user profiles.

The following information may be publicly visible to other website users if the member chooses to provide it:

• first name or display name

• links to social media profiles such as Facebook or Instagram

The following information is not public and remains private:

• surname

• email address

Private information is visible only to the member and authorised website administrators and is not shared publicly.

Members are responsible for the information they choose to make public on their profiles and may update or remove profile details at any time through their account settings.

 

5. How we use your data

We use personal data to:

• respond to enquiries and requests

• manage member accounts

• allow commenting and interaction

• process donations and maintain records

• improve our website and services

• ensure website security

• comply with legal and regulatory obligations

We do not use personal data for marketing unless you explicitly opt in.

 

6. Profiling and analytics

We analyse aggregated website usage data to understand how visitors use our site and to improve our services.

We do not use automated decision making or profiling that produces legal or significant effects on individuals.

 

7. Legal basis for processing

We process personal data based on:

• your consent

• legitimate interests related to operating our charity and website

• legal and regulatory obligations

Consent can be withdrawn at any time by contacting mapf.website@gmail.com.

 

8. Marketing communications

We send marketing communications only if you have given clear consent. You can withdraw consent at any time.

 

9. Website hosting and data processing

Our website is hosted on the Wix.com platform.

Wix provides the infrastructure for hosting, member management, forms, and website functionality. Personal data may be stored within Wix databases and systems. Wix applies industry standard security measures including secure servers and firewalls. For further details, please review the Wix Privacy Policy.

 

10. Sharing personal data

We do not sell personal data.

Personal data may be shared only:

• when required by law

• with trusted service providers such as Wix or payment processors

• to protect rights, safety, or property

All third party providers are expected to comply with applicable data protection laws.

 

11. Responsibility and third party services

While we take reasonable steps to protect personal data under our control, we are not responsible for data breaches, security incidents, or system failures occurring within third party platforms, including Wix infrastructure, social login providers, or payment processors. We expect these providers to maintain appropriate security standards. MAPF cannot be held liable for incidents beyond our reasonable control.

 

12. Cookies

We use cookies and similar technologies to ensure website functionality and improve user experience. Cookie settings can be controlled through your browser.

 

13. Data retention

We retain personal data only for as long as necessary to fulfil the purposes outlined in this policy or to meet legal obligations. You may request deletion of your data at any time.

 

14. Your data protection rights

You have the right to:

• access your personal data

• correct inaccurate data

• request deletion of data

• restrict or object to processing

• withdraw consent

• lodge a complaint with the Information Commissioner’s Office

 

15. Requests for access or deletion of data

Because our website is hosted on Wix, formal requests to access or permanently delete personal data must be submitted through the Wix data protection request system. Wix processes these requests on our behalf as the hosting and data processing provider.

For assistance, you may also contact mapf.website@gmail.com.

 

16. Data security expectations

We expect all personal data processed through our website to be protected using appropriate security measures. However, no system is completely secure and users acknowledge this risk when using the website.

 

17. Changes to this policy

Any updates to this Privacy Policy will be published on this page with an updated date.