.png)
MAPF Privacy Policy
We want everyone who supports us, or who comes to us for information or assistance, to feel confident and comfortable with how we look after your personal information. This Privacy Policy explains how we collect, use and store your personal information. Personal information means any information that could identify you. The MAPF Privacy Policy may change from time to time, so please remember to check back. This version was updated on 26/11/25. Our commitment to you means we’re dedicated to treating you with respect, care and transparency.
1. Who we are
We are the Medical Aid for Poland Fund (MAPF), a UK-registered charity providing humanitarian and medical support to people in need in Poland and beyond.
Our official website is:
🌐 https://mapf.org.uk
If you have questions about this Privacy Policy or how we use your personal data, please contact us at:
📧 mapf.website@gmail.com
2. How we collect information about you
We collect information when you interact with us — for example, when you visit our website, contact us by email, make a donation, or request information. We may also collect technical information from your device when you use our website.
3. Information we collect and why we use it
We may collect:
a. Personal information
• Your name (if voluntarily provided)
• Email address
• Information you include in messages you send us
• Donation information (if applicable)
b. Technical information (website use)
• IP address
• Browser type and version
• Device and operating system
• Pages visited
• Time and duration of visits
We use this information to:
• Respond to your queries and requests
• Process donations or other transactions
• Maintain records for administrative purposes
• Improve our website and services
• Ensure the security and proper functioning of our website
We do not use your information for marketing unless you clearly opt in.
4. Profiling: making our work more unique to you
We may look at general website usage trends to better understand how people use our services. This helps us improve the support we offer. We do not use automated profiling to make decisions about you.
5. Legal basis for using your information
Under UK GDPR, we process your personal information based on:
• Consent – for example, when you provide your contact details
• Legitimate interests – such as improving our services and communicating with supporters
• Legal obligations – for example, charity accounting or compliance requirements
You may withdraw consent at any time by contacting:
📧 mapf.website@gmail.com
6. Marketing
We will only send you marketing communications if you have opted in. You can opt out at any time.
7. Sharing your information
We never sell your personal information.
We may share information only when:
• Required by law
• Necessary to deliver our services (such as secure third-party donation processors)
• Needed to protect someone’s rights, property or safety
Any third-party providers we use must follow strong data protection standards.
8. Keeping your information safe
We take appropriate technical and organisational measures to protect your personal information, including:
• SSL encryption
• Access controls
• Secure data storage
Only authorised personnel can access personal data.
9. How long we hold your information for
We keep personal information only for as long as necessary for the purposes described in this policy or to meet legal and regulatory requirements. You may request deletion of your information at any time.
10. Your rights
You have the right to:
• Access the information we hold about you
• Correct or update your personal data
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent
• File a complaint with the Information Commissioner’s Office (ICO)
To exercise your rights, contact:
📧 mapf.website@gmail.com
Contact us
Medical Aid for Poland Fund
🌐 mapf.org.uk
📧 medaidpoland@yahoo.com